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HomeArticlesHow to Create a Signature for Your Emails

How to Create a Signature for Your Emails

How to Create a Signature for Your Emails

How to Create a Signature for Your Emails

Category: Emails

Email signatures provide a great way to personalize and automate certain features of your email correspondence. By using signatures, you can enrich each individual message by adding plain text, pictures, links, or a business card, making it more appealing to friends, family, clients, partners, and business associates.

Popular Email Applications

In this article, we’ll focus on how to add signatures using the most popular email applications:

  • Microsoft Outlook
  • Mozilla Thunderbird
  • Apple Mail
  • RoundCube Webmail

Microsoft Outlook

Once you have configured your email account successfully in Outlook, please navigate to Tools > Options. Locate the tab named Mail Format, click on it, and then select Signatures. A new configuration window will appear where you’ll need to click on New and choose a name for your signature. If you have more than one email account set up in Outlook, you will also need to specify the appropriate account for the new signature. Customize your signature with different fonts, text sizes, alignment, as well as pictures or hypertext links. Finally, click OK in both menus. From this point onward, all outgoing emails will contain your newly created signature.

Mozilla Thunderbird

In the popular open-source email client Thunderbird, signatures are handled using external files. Create a new plain text or HTML file and then tell Thunderbird where it is located. Once you have created a .txt or .html file with your signature, open Thunderbird and go to Tools > Account Settings. In the following menu, navigate to your email account and select the box that says Attach this signature, click on Choose, and locate the signature file using the navigation window. You can add the same file to multiple email accounts. Once done, click OK.

Apple Mail

Mac users can also use the built-in Mail application to add signatures. Select the Mail drop-down menu and click on Preferences (shortcut keys - ⌘,). Navigate to the Signatures menu and feel free to create new signatures for different email accounts using the + button.

RoundCube Webmail

In RoundCube, signatures are located under the Settings menu. Once there, select the third tab Identities. By default, you have only one identity for your account. Click on it, and a new menu will appear with various options like Display Name and Reply To text fields. The last one is Signature, where you need to add your personalized text. By selecting the HTML signature box below, a new, extended field will load for you with additional settings. Feel free to click Save once you have completed the changes.

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